Code of Conduct

Club Policies – Minis & Juniors

The following is the Coaching Policy of OAJRFC…

General Guidelines

We have five objectives:

  • Introduce the game in a safe and friendly environment
  • Develop the skills of the children progressively – according to their ability, using appropriate coaching methods
  • introduce the Laws of the Game
  • Encourage a good standard of behaviour on and off the field
  • Encourage fair play and good sportsmanship.

The Basics ~ Do’s and Don’ts:

  • Do remember that children play rugby for fun
  • Do remember they are here for their enjoyment – not yours
  • Do give everyone a fair crack of the whip
  • Don’t force players to do things they do not want to do
  • Don’t forget that safety is the club’s first (and last) consideration
  • Do train all players according to their abilities

Training & Qualifications

We aim to have at least one RFU qualified coach in each age group. To encourage this the club will meet the cost of RFU coaching courses. The club also circulates details of refresher courses and specific skill sessions that are run by the RFU and the Hertfordshire RFU from time to time.

Child Protection

Do not:

  • Spend excessive amounts of time alone with young players away from others
  • Take young players alone on car journeys, however short
  • Take young players to your home

You should never:

  • Engage in inappropriate physical contact, including horseplay
  • Share a room with a player
  • Permit any form of inappropriate touching
  • Permit players to use unacceptable or explicit language unchallenged
  • Make sexually suggestive comments to a player, even in fun
  • Agree to meet a player on your own, outside the context of the normal coaching or mentoring process
  • Allow allegations made by a player to go unchallenged, unrecorded or not acted upon Risk Assessment
  • Safety of Playing Area: you must check that the area is safe to use before every session. If there are risks, report them to the Duty Officer.
  • Safety of Kit and Equipment: You must check that the kit and equipment you are going to use is safe before every session. If there are risks, report them to the Duty Officer.
  • Attendance Register: You must have an attendance register of all players present at every session.
  • Players’ Medical Information: You must have details of all players’ pre-existing medical conditions with you at all sessions, including those who are “sampling” rugby.
  • Players’ Contact Details: You must have contact details for all players with you at all times, including for those “sampling” rugby.

Skills and Methods

The club encourages coaches to find and develop coaching methods that are appropriate to their players and to the age group. From time to time the club issues guidance to coaches. The key is that training must be fun and safe, and the sessions must be varied to keep the players interested.

Coaching and Playing

  • Avoid overplaying of players; use a squad system
  • Ensure development comes first, winning second
  • When coaching contact skills ensure safety first
  • Never allow injured players to train or play
  • Ensure all equipment and facilities are safe and appropriate
  • Never coach law violations
  • Never overtly criticise players – their confidence is paramount.

The following is provided to all volunteers, in addition to more general guidance and advice. The contents should be seen a compulsory for all.


Volunteers must be properly supervised, they cannot:

  • assist at training until they have completed a Volunteer Details Form
  • be left in sole charge until they have been CRB checked

Parents and Carers Code

We would like all players and spectators to abide by the following rules and most of all have fun.

Parents and Carers are ENCOURAGED to:

  • Respond to e-mails sent out by coaches concerning the availability of players
  • Be familiar with the teaching and coaching methods used by observing the sessions in which your child participates.
  • Be involved with club activities and share your expertise.
  • Share concerns, if you have them, with club officials.
  • Encourage young players to behave with dignity in all circumstances.

Parents and Carers SHOULD:

  • Remember that young people play rugby for their own enjoyment not that of their parents
  • Encourage young people to play – do not force them.
  • Focus on the young players’ efforts, rather than winning or losing.
  • Be realistic about the young players’ abilities; do not push them towards a level that they are not capable of achieving.
  • Provide positive verbal feedback both in training and during the game. Remember that persistent, negative messages will adversely affect the players’ and referee’s performance and attitude.
  • Always support the rugby club in their efforts to eradicate loud, coarse and abusive behaviour from the game. Remember young people learn much by example.

Spectators Code

Spectators SHOULD:

  • Remember children play sport for their enjoyment not yours.
  • Acknowledge good individual and team performance from all youngsters irrespective of the team for whom they play.
  • Respect match officials’ decisions. Remember – they are volunteers providing an opportunity for youngsters to play rugby.
  • Never verbally abuse young players, match officials, fellow spectators or coaches
  • Such behaviour can create a negative environment for young players and their behaviour will often reflect this.
  • Acknowledge effort and good performance rather than the ‘win at all costs’ ethic.
  • Verbally encourage all youngsters in a positive way. If you do want to shout make sure it is ‘for’, not ‘at’ the players.

Spectators are ENCOURAGED to:

  • Act as positive role models to all young players.
  • Be familiar with, and abide by, the RFU Child Protection Guidance in relation to verbal and emotional abuse.
  • Respect the rugby club with regard to spectator behaviour

Photography Policy

  • Any person wishing to photograph players should, identify themselves to the team coaching staff; and explain their reason for taking photographs and their relationship to the players before commencing photography
  • Any parent or guardian of a child under court order protection or who do not want their child photographed for any reason should make themselves and the child known to the team’s lead coach or manager. We will then take all reasonable steps to ensure the child is not photographed whilst playing or training at the club.
  • The club will obtain the permission of parents / guardians before a photograph in which the child can be individually identified is published in the press or on the club website.
  • All club officials are required to challenge anyone they suspect of not having permission, taking photographs of youth players on the club pitches and premises. They should request the photographer explain their reason for taking photographs and their relationship to the players.
  • Cameras are NOT permitted in changing areas.

Equity and Fairness Policy

Old Albanian JFRC is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity:

  • “Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society”.
  • The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
  • All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The club will deal with any incidence of discriminatory behaviour seriously. All incidents or complainants should be addressed in writing to the secretary and the child protection officer.

Coaches Code

Coaches of young players SHOULD:

  • Recognise the importance of fun and enjoyment when coaching young players. Most learning is achieved through doing.
  • Appreciate the needs of the players before the needs of the sport
  • Be a positive role model – think what this implies. Keep winning and losing in perspective – encourage young players to behave with dignity in all circumstances.
  • Respect all referees and the decisions they make (remember it could be you refereeing next week) and ensure that the players recognise that they must do the same.
  • Provide positive verbal feedback in a constructive and encouraging manner, to all young players, both during coaching sessions and games.

Coaches of young players MUST:

  • Provide experiences, which are matched to the young players’ ages and abilities, as well as their physical and mental development.
  • Ensure all youngsters are coached in a safe environment, with adequate first aid readily to hand.
  • Avoid the overplaying of the best players, by using a squad system, which gives everybody a satisfactory amount of playing time.
  • Never allow a player to train or play when injured.
  • Ensure good supervision of young players, both on and off the field.
  • Recognise that young players should never be exposed to extremes of heat, cold, or unacceptable risk of injury.
  • Develop an awareness of nutrition as part of an overall education in lifestyle management.
  • Recognise that it is illegal for young players under 18 to drink alcohol
  • Ensure that their knowledge and coaching strategies are up to date and in line with RFU philosophy.
  • Be aware of, and abide by, the RFU recommended procedures for taking young people on residential tours at home and abroad.
  • Be aware of, and abide by, the policies and procedures outlined in the RFU Child Protection Guidance Booklet.


Coaches working with young players up to the age of 12 must follow the guidelines laid down by RFU rugby continuum.
Coaches working with young players aged 13+ must be aware of the under-15 and under-19 law variations, including those that apply to cross border matches.


Players are ENCOURAGED to:

  • Recognise and appreciate the efforts made by coaches, parents, match officials and administrators in providing the opportunity for you to play the game and enjoy the rugby environment.
  • Understand the values of loyalty and commitment to adults and team mates.
  • Recognise that every young player has a right to expect their involvement in rugby to be safe and free from all types of abuse.
  • Understand that if an individual or group of young players feel they are not being treated in a manner that is acceptable, then you have a right to tell an adult either at the rugby club or outside of the game.

Match Officials Child Protection Guidelines

When refereeing young players match officials should:

  • Recognise the importance of fun and enjoyment when officiating young players
  • Provide verbal feedback in a positive way during games
  • Appreciate the needs of the players
  • Be a positive role model
  • Recognise that safety is paramount
  • Explain decisions – most young players are still learning
  • Do not tolerate verbal abuse

Officials should not:

  • Change in the same area as young players
  • Shower with young players – agree with the coaches a timetable
  • Be alone with young players at any time – if a young player comes into the dressing room ensure another adult is present
  • Check studs without the coach being present
  • Administer first aid
  • Allow a young player to continue playing if you have doubts about their fitness
  • Tolerate bad language from young players
  • Engage in any inappropriate contact with young players
  • Give a lift to a player unless there are other young people or adults in the car and the parents are aware
  • Take a young player to your home
  • Overtly criticise young players or use language, which may cause the player to lose confidence or self-esteem
  • Make sexually explicit remarks to young players even in fun

Officials must always:

  • Report, in writing, to the Club Secretary and Child Protection Officer behaviour by adults which you feel contravenes RFU Child Protection Policy
  • Verbal bullying by coaches/parents/spectators
  • Physical Abuse by coaches/parents/spectators
  • Inappropriate or aggressive contact by an adult to a young person
  • Verbal abuse directed at you by young people or adults

Parking Guidelines

  • Drivers should never park in the gym car park.
  • Drivers should not drive on the grass verges unless specifically directed by a steward

Dog policy:

  • Dogs are NOT permitted on Woollams Playing Fields under any circumstances.